Add record access strategy
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Francisco Gaona
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docs/OWNER_FIELD_VALIDATION_FIX.md
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docs/OWNER_FIELD_VALIDATION_FIX.md
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# Owner Field Validation Fix - Complete Solution
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## Problem
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When creating a record for a newly created object definition, users saw:
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- "Owner is required"
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Even though `ownerId` should be auto-managed by the system and never required from users.
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## Root Cause Analysis
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The issue had two layers:
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### Layer 1: Existing Objects (Before Latest Fix)
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Objects created BEFORE the system fields fix had:
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- `ownerId` with `isRequired: true` and `isSystem: null`
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- Frontend couldn't identify this as a system field
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- Field was shown on edit form and validated as required
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### Layer 2: Incomplete Field Name Coverage
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The frontend's system field list was missing `ownerId` and `tenantId`:
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```javascript
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// BEFORE
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['id', 'createdAt', 'updatedAt', 'created_at', 'updated_at', 'createdBy', 'updatedBy']
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// Missing: ownerId, tenantId
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```
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## Complete Fix Applied
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### 1. Backend - Normalize All Field Definitions
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**File**: [backend/src/object/object.service.ts](backend/src/object/object.service.ts)
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Added `normalizeField()` helper function:
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```typescript
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private normalizeField(field: any): any {
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const systemFieldNames = ['id', 'tenantId', 'ownerId', 'created_at', 'updated_at', 'createdAt', 'updatedAt'];
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const isSystemField = systemFieldNames.includes(field.apiName);
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return {
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...field,
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// Ensure system fields are marked correctly
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isSystem: isSystemField ? true : field.isSystem,
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isRequired: isSystemField ? false : field.isRequired,
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isCustom: isSystemField ? false : field.isCustom ?? true,
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};
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}
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```
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This ensures that:
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- Any field with a system field name is automatically marked `isSystem: true`
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- System fields are always `isRequired: false`
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- System fields are always `isCustom: false`
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- Works for both new and old objects (backward compatible)
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Updated `getObjectDefinition()` to normalize fields before returning:
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```typescript
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// Get fields and normalize them
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const fields = await knex('field_definitions')...
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const normalizedFields = fields.map((field: any) => this.normalizeField(field));
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return {
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...obj,
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fields: normalizedFields, // Return normalized fields
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app,
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};
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```
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### 2. Frontend - Complete System Field Coverage
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**File**: [frontend/composables/useFieldViews.ts](frontend/composables/useFieldViews.ts#L12-L20)
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Updated field mapping to include all system fields:
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```typescript
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// Define all system/auto-generated field names
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const systemFieldNames = ['id', 'createdAt', 'updatedAt', 'created_at', 'updated_at', 'createdBy', 'updatedBy', 'tenantId', 'ownerId']
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const isAutoGeneratedField = systemFieldNames.includes(fieldDef.apiName)
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// Hide system fields and auto-generated fields on edit
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const shouldHideOnEdit = isSystemField || isAutoGeneratedField
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```
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**File**: [frontend/components/views/EditViewEnhanced.vue](frontend/components/views/EditViewEnhanced.vue#L162-L170)
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Updated save handler system fields list:
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```typescript
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const systemFields = ['id', 'tenantId', 'ownerId', 'created_at', 'updated_at', 'createdAt', 'updatedAt', 'createdBy', 'updatedBy']
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```
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## How It Works Now
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### For New Objects (Created After Backend Fix)
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```
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1. Backend creates standard fields with:
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- ownerId: isRequired: false, isSystem: true ✓
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- created_at: isRequired: false, isSystem: true ✓
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- updated_at: isRequired: false, isSystem: true ✓
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2. Backend's getObjectDefinition normalizes them (redundant but safe)
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3. Frontend receives normalized fields
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- Recognizes them as system fields
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- Hides from edit form ✓
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4. User creates record without "Owner is required" error ✓
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```
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### For Existing Objects (Created Before Backend Fix)
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```
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1. Legacy data has:
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- ownerId: isRequired: true, isSystem: null
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2. Backend's getObjectDefinition normalizes on-the-fly:
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- Detects apiName === 'ownerId'
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- Forces: isSystem: true, isRequired: false ✓
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3. Frontend receives normalized fields
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- Recognizes as system field (by name + isSystem flag)
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- Hides from edit form ✓
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4. User creates record without "Owner is required" error ✓
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```
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## System Field Handling
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### Complete System Field List
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```
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Field Name | Type | Required | Hidden on Edit | Notes
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────────────────┼───────────┼──────────┼────────────────┼──────────────────
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id | UUID | No | Yes | Auto-generated
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tenantId | UUID | No | Yes | Set by system
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ownerId | LOOKUP | No | Yes | Set by userId
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created_at | DATETIME | No | Yes | Auto-set
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updated_at | DATETIME | No | Yes | Auto-set on update
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createdAt | DATETIME | No | Yes | Alias for created_at
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updatedAt | DATETIME | No | Yes | Alias for updated_at
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createdBy | LOOKUP | No | Yes | Future use
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updatedBy | LOOKUP | No | Yes | Future use
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```
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## Backward Compatibility
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✅ **Fully backward compatible** - Works with both:
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- **New objects**: Fields created with correct isSystem flags
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- **Old objects**: Fields normalized on-the-fly by backend
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No migration needed. Existing objects automatically get normalized when fetched.
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## Validation Flow
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```
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User creates record:
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{ customField: "value" }
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↓
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Frontend renders form:
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- Hides: id, tenantId, ownerId, created_at, updated_at (system fields)
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- Shows: customField (user-defined)
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↓
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Frontend validation:
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- Checks only visible fields
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- Skips validation for hidden system fields ✓
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↓
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Frontend filters before save:
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- Removes all system fields
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- Sends: { customField: "value" } ✓
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↓
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Backend receives clean data:
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- Validates against Objection model
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- Sets system fields via hooks
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↓
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Record created with all fields populated ✓
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```
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## Files Modified
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| File | Changes | Status |
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|------|---------|--------|
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| [backend/src/object/object.service.ts](backend/src/object/object.service.ts) | Added normalizeField() helper, updated getObjectDefinition() | ✅ |
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| [frontend/composables/useFieldViews.ts](frontend/composables/useFieldViews.ts) | Added complete system field names list including ownerId, tenantId | ✅ |
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| [frontend/components/views/EditViewEnhanced.vue](frontend/components/views/EditViewEnhanced.vue) | Updated system fields list in handleSave() | ✅ |
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## Testing
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### Test 1: Create New Object
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```bash
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POST /api/objects
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{
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"apiName": "TestObject",
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"label": "Test Object"
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}
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```
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✅ Should create with standard fields
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### Test 2: Create Record for New Object
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```
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Open UI for newly created TestObject
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Click "Create Record"
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```
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✅ Should NOT show "Owner is required" error
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✅ Should NOT show "Created At is required" error
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✅ Should NOT show "Updated At is required" error
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### Test 3: Create Record for Old Object
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```
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Use an object created before the fix
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Click "Create Record"
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```
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✅ Should NOT show validation errors for system fields
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✅ Should auto-normalize on fetch
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### Test 4: Verify Field Hidden
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```
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In create form, inspect HTML/Console
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```
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✅ Should NOT find input fields for: id, tenantId, ownerId, created_at, updated_at
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### Test 5: Verify Data Filtering
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```
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In browser console:
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- Set breakpoint in handleSave()
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- Check saveData before emit()
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```
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✅ Should NOT contain: id, tenantId, ownerId, created_at, updated_at
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## Edge Cases Handled
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1. **Null/Undefined isSystem flag** ✓
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- Backend normalizes: isSystem = null becomes true for system fields
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- Frontend checks both: field name AND isSystem flag
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2. **Snake_case vs camelCase** ✓
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- Both created_at and createdAt handled
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- Both updated_at and updatedAt handled
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3. **Old objects without isCustom flag** ✓
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- Backend normalizes: isCustom = false for system fields, true for others
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4. **Field retrieval from different endpoints** ⚠️
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- Only getObjectDefinition normalizes fields
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- Other endpoints return raw data (acceptable for internal use)
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## Performance Impact
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- **Backend**: Minimal - Single array map per getObjectDefinition call
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- **Frontend**: None - Logic was already there, just enhanced
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- **Network**: No change - Same response size
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## Summary
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The fix ensures **100% coverage** of system fields:
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1. **Backend**: Normalizes all field definitions on-the-fly
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2. **Frontend**: Checks both field names AND isSystem flag
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3. **Backward compatible**: Works with both new and old objects
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4. **No migration needed**: All normalization happens in code
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Users will never see validation errors for system-managed fields again.
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